How to Encrypt Your Business Emails

Not to scare you or anything, but your online activities are monitored. Governments, businesses, and cybercriminals can access your data. Though VPNs can help with security issues, encryption is an excellent tool for privacy and data security.

As an IT compliance and security consulting service, we understand your business data’s importance. This guide explains why you should encrypt your emails and how you can do it. For further clarity, you can directly reach out to us.

Why is Email Encryption Important for Businesses?

Email encryption protects sensitive data from hackers. It only allows authorized people to access and read email messages. This data protection tool uses PKI (public key infrastructure) technology to secure at-rest and stored emails and those in transit.

By sending encrypted emails, you can protect your correspondence from cyberattacks. If a hacker succeeds in stealing your server password, encryption keeps sensitive information such as attachments and content stored.

How Does Email Encryption Work?

Email encryption generates a key using PKI technology to create a scalable and secure encryption and authentication method. It takes plain text and scrambles it with a key so that only an authorized person can read it. The email message appears incomprehensible if you don’t have the key.

Encryption is categorized as follows:

  1. Symmetric encryption uses a private key for decryption and encryption.
  2. Asymmetric encryption involves a public and a private key which can make things a tad bit complicated.

How Can You Encrypt A Business Email?

Email service providers such as iCloud, Gmail, and Outlook provide a certain level of email protection to keep your attachments and contents safe. Here we have explained how you can encrypt email with Gmail.

Email Encryption with Gmail

Gmail offers a confidential mode that allows password-protected email correspondence along with an expiry date. Though it isn’t end-to-end encryption, you can exchange protected emails. Luckily, it works for iOS and Android devices.

Here’s how you can encrypt email with Gmail:

  1. Compose your email message.
  2. Tap on the three dots to open the dropdown menu.
  3. Choose the confidential mode to add a password and expiry date.
  4. Save the settings to create a confidential email.

Gmail also allows third-party encryption, so you can use other tools to create encrypted emails.

Gmail logo

Make email encryption part of your IT and cybersecurity system. Let SunRiver IT assist you with its IT consulting services. We help small and medium-sized businesses in the financial, construction, and healthcare sectors. Our goal is to optimize your cybersecurity so you can run your business with peace of mind.

Get in touch with us today!